GITC Monthly Business Meeting Minutes


March 11, 2008

February Minutes
Accepted as presented

Treasurer’s Report
Accepted as presented

Old Business
• By-laws. Karen Stone is going to contact the Georgia Corporation for a copy of the GITC by-laws

• Website. Mike T. is now posting/updating the website on a regular basis. He is adding a race calendar and a photo section.
– We need to go to Godaddy.com to switch over the costs of web hosting to the club.
– Each month the business meeting minutes and treasurer’s report will be posted to the site

• Follow up to Sidney Lanier Bridge Run
– Greg and Joe are meeting with Susan Baites this week to go over “lessons learned”

• Blessing of the Fleet April 12, 2008
– Lea is sending out a volunteer sign-up sheet

• Art Association Run
– Discussed the amount of responsibilities the GITC should take on to help with the race
– Greg is contacting the Art Association to discuss details, routes and GITC level of involvement

New Business
• 4th of July Race
– Need to start seeking sponsors
– Karen passed out GITC formal letter for sponsors and extra blank letterhead
– Barbara is the co-chair and is working on a sponsorship with Outback
– Greg asked about the cost of having a higher-quality t-shirt. Flexor has catalogs with shirts/prices. Some discussion followed on both the quality of shirt material and the application of colors and design. More thought needs to be given to this issue in future meetings.
– Eliminating the 75+ age group, the new age group will be 70+ this year

• Race Chips
– Joe C. is researching race chips and other similar products
– $10,000 to buy the equipment plus rental fees from Champion Chip was one figure thrown out to illustrate an order-of-magnitude cost associated with this method of technology
– In addition to buying chips, a software program would be required and getting individuals trained on the method of operation

• Wind Feathers
– Bud introduced the idea of purchasing a GITC Wind Feather, as a means of advertising/highlighting the GITC, for all of our events. He is looking into more information on the subject.